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Privacy Policy

Evolve Assessment Solutions Limited (“Evolve Assess”) provides a web-based online assessment platform, including this site to our Customers. Evolve Assess operates this site on behalf of our Customers who wish their users to access online assessments via our site Online assessments are inclusive of assessments, tests, quizzes, questionnaires and surveys.

Evolve Assess understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, http://platform.evolveassess.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law. This Privacy Policy relates to the services provided through Our Site and platform (“Services”).

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.

For the purpose of the General Data Protection Regulation (“GDPR”):

in respect of personal data of users of Our Site, who are prospects of Evolve Assess, The Data Controller is Evolve Assessment Solutions Limited
• in respect of the personal data of a user who a Customer of Evolve Assess has provided this assessment to, We shall process this personal data as a Data Processor on behalf of Our Customer, who use Our services to assist with their assessment requirements.

1.Definitions and Interpretation

In this Policy, the following terms shall have the following meanings:

“personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”);

“We/Us/Our” means Evolve Assessment Solutions Limited, a limited company registered in England under company number 10340724, whose registered address is Evolve Centre, Rainton Bridge Business Park, Houghton Le Spring, Tyne And Wear, DH4 5QY and whose main trading address is Evolve Centre, Rainton Bridge Business Park, Houghton Le Spring, Tyne And Wear, DH4 5QY; and

“Customer” means a customer of Evolve Assessment Solutions Limited, who use Our services to assist with their online assessment requirements. Typically, this will be the organisation who directed you to our site.

2.Information About Us

2.1 Our Site is owned and operated by Evolve Assessment Solutions Limited, a limited company registered in England under company number 10340724, whose registered address is Evolve Centre, Rainton Bridge Business Park, Houghton Le Spring, Tyne And Wear, DH4 5QY and whose main trading address is Evolve Centre, Rainton Bridge Business Park, Houghton Le Spring, Tyne And Wear, DH4 5QY.

2.2 Our VAT number is 261 9288 79.

2.3 For any questions regarding this policy, please direct to Evolve Assessment Solutions Limited, by email at support@evolveassess.com, by telephone on +44(0)330 053 5023, or by post at Evolve Centre, Rainton Bridge Business Park, Houghton Le Spring, Tyne And Wear, DH4 5QY.

3.What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.

4.Your Rights

4.1 As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:

4.1.1 The right to be informed about Our collection and use of personal data;

4.1.2 The right of access to the personal data We hold about you (see section 12);

4.1.3 The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 13);

4.1.4 The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 13);

4.1.5 The right to restrict (i.e. prevent) the processing of your personal data;

4.1.6 The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);

4.1.7 The right to object to Us using your personal data for particular purposes; and

4.1.8 Rights with respect to automated decision making and profiling.

4.2 If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 13 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.

4.3 For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.

5.What Data Do We Collect?

Depending upon your use of Our Site, We may collect some or all of the following personal and non-personal data:

5.1 Full name

5.2 Email address;

5.3 Gender;

5.4 Ethnicity

5.5 Job title;

5.6 Date of Birth;

5.7 Contact information such as email addresses;

5.8 IP address;

5.9 Web browser type and version;

5.10 Operating system; and

5.11 A list of URLs starting with a referring site, your activity on Our Site, and the site you exit to

When we collect any personal data relating to age, gender and ethnicity, We always provide the option for users to ‘prefer not to say’. This information is only collected for the purposes of formulating norm groups and ensuring our assessments do not adversely impact any groups. When analysing this data, all such personal data will be anonymised.

6.How Do We Use Your Data?

6.1 All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under GDPR at all times. For more details on security see section 7, below.

6.2 Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data (e.g. by signing up to our platform), or because it is in Our legitimate interests. Specifically, We may use your data for the following purposes:

6.2.1 Supplying Our services you;

6.2.2 To uniquely identify you on our system;

6.2.3 To share your assessment results, and analysis with Our Customer, who provided you with access to this assessment

6.2.4 Personalising and tailoring Our services for you;

6.2.5 Replying to emails from you;

6.2.6 Formulating norm groups, which will ensure our assessments are as robust as possible and not adversely impacting certain groups

6.2.7 Market research;

6.3 You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it.

7.How Long Do We Keep Your Data?

7.1 We will hold your personal data for as long as we have an obligation to Our Customer to provide Our Services, and until such a time as we delete the Customer’s account in accordance with our Customer’s Terms and Conditions. Your personal data will be deleted when one of the following occurs:

7.1.1 deletion of your personal data upon the request of Our Customer;

7.1.2 receipt of a written request by you to Us.

8.How and Where Do We Store Your Data?

8.1 We only keep your personal data for as long as We need to in order to use it as described above in section 7, and/or for as long as We have your permission to keep it.

8.2 Your data will only be stored in the UK.

8.3 Data security is very important to Us, and to protect your data. We have taken suitable operational and technical measures to safeguard and secure data collected through Our Site.

9.Do We Share Your Data?

9.1 Your assessment results (scores, survey responses and personality profiling and associated identifiers (full name, email address and username) will be shared with the organisation for whom you have been assigned this assessment (our Customer). Our Customer may contact you in relation to the online assessments that you have taken on Our Site.

9.2 Your personal data will not be shared with anybody other than our Customer, however, anonymised assessment results and demographic information may be shared from time to time with an appropriate third party, within the assessment industry, for the clear purpose of formulating norm groups and adverse impact studies. This will ensure that our assessments are as robust and fair as they can be. All such data that we share will be completely anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.

10.What Happens If Our Business Changes Hands?

10.1 We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.

10.2 In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your data deleted or withheld from the new owner or controller.

11.How Can You Control Your Data?

11.1 In addition to your rights under the GDPR, set out in section 4, when you submit personal data via Our Site, you may be given options to restrict Our use of your data. In particular, We aim to give you strong controls on Our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails and at the point of providing your details).

11.2 You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.

12.Your Right to Withhold Information

You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.

13.How Can You Access Your Data?

You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details using the contact details below in section 13.

14.Contacting Us

If you have any questions about Our Site or this Privacy Policy, please contact Us by email at support@evolveasses.com by telephone on +44(0)330 053 5023, or by post at Evolve Centre, Rainton Bridge Business Park, Houghton Le Spring, Tyne And Wear, DH4 5QY. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).

15.Cookie Policy

We use 'necessary' cookies to ensure that the platform can be accessed and navigated by users. The platform cannot function properly without these cookies.

We also use 'Performance' cookies to collect information and statistics on usage patterns. These cookies enable Evolve to respond to demand, improve its service and identify appropriate windows to roll out improvements whilst minimising disruption to users.

Our cookies are outlined below and may be updated from time to time.

Cookie Description Duration Type

ARRAffinity This cookie is set by websites that run on Windows Azure cloud platform. The cookie is used to affinitize a client to an instance of an Azure Web App. Necessary

__utma This cookie is set by Google Analytics and is used to distinguish users and sessions. The cookie is created when the JavaScript library executes and there are no existing __utma cookies. The cookie is updated every time data is sent to Google Analytics. 2 years Performance

__utmc The cookie is set by Google Analytics and is deleted when the user closes the browser. The cookie is not used by ga.js. The cookie is used to enable interoperability with urchin.js which is an older version of Google analytics and used in conjunction with the __utmb cookie to determine new sessions/visits. Performance

__utmz This cookie is set by Google analytics and is used to store the traffic source or campaign through which the visitor reached your site. 5 months Performance

__utmt The cookie is set by Google Analytics and is used to throttle request rate. 10 minutes Performance

__utmb The cookie is set by Google Analytics. The cookie is used to determine new sessions/visits. The cookie is created when the JavaScript library executes and there are no existing __utma cookies. The cookie is updated every time data is sent to Google Analytics. 30 minutes Performance

Cookie	Description	Duration	Type
ARRAffinity	This cookie is set by websites that run on Windows Azure cloud platform. The cookie is used to affinitize a client to an instance of an Azure Web App.		Necessary
__utma	This cookie is set by Google Analytics and is used to distinguish users and sessions. The cookie is created when the JavaScript library executes and there are no existing __utma cookies. The cookie is updated every time data is sent to Google Analytics.	2 years	Performance
__utmc	The cookie is set by Google Analytics and is deleted when the user closes the browser. The cookie is not used by ga.js. The cookie is used to enable interoperability with urchin.js which is an older version of Google analytics and used in conjunction with the __utmb cookie to determine new sessions/visits.		Performance
__utmz	This cookie is set by Google analytics and is used to store the traffic source or campaign through which the visitor reached your site.	5 months	Performance
__utmt	The cookie is set by Google Analytics and is used to throttle request rate.	10 minutes	Performance
__utmb	The cookie is set by Google Analytics. The cookie is used to determine new sessions/visits. The cookie is created when the JavaScript library executes and there are no existing __utma cookies. The cookie is updated every time data is sent to Google Analytics.	30 minutes	Performance

16.Changes to Our Privacy Policy

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.